Welcome to Menu 3:

F. FORMAT	(Locate the "Format" on the Menu Bar, click on it, observe the drop down menu)
	Format menu allows a selection of several things: Paragraph set up, Borders and shading, Bullets, etc.
	FONT: The font includes the style of typeface and size of type. FONT: FORMAT > FONT From here you can select the typeface and size of the type, and color. [NOTE: You can also change the color of the print by highlighting the text you want to color, and select the Font Color Button on the button bar. This gives a basic selection of colors like: blue, red, black, green.] Also, the font size can be changed by a drop down menu on the button bar.
PRACTICE	Highlight some of the text in your document. Change the font typeface and size.
	PARAGRAPH: These preference are set depending on the special needs of your document. Most likely, you will only need to change the line spacing (to double-spacing). FORMAT > PARAGRAPH Indentations Line spacing Spacing between characters Page and Line Breaks
	BULLETS & NUMBERING: This is an interesting selection of bullets and methods of numbering paragraphs and outlines. Bullets: This selection allows you to select the design of your bullets. There are several designs to choose from. Pick one and type a few lines. When you get to the end of a line of type, hit the enter button. A new bullet will be placed on the next line of type for you. Cool, huh? Numbering of paragraphs. Useful if your documents have lists.
	BORDERS & SHADING: You can change the borders and shading of text boxes, charts from this menu selection. We'll get to making Tables in Menu 4... Highlight the box or cell or complete table you want to change. Then, Select FORMAT > BORDERS & SHADING > Select the type of shading or bordering you need.
	COLUMNS: This is where you can create and align columns of text. The choices here will also depend on your individual needs, the size paper you have, and type of document you're creating. FORMAT > COLUMNS
	TABS: This is where you set your tabs. Try to stick with tabs -- not space bar spaces. It is easier to work with the document. You will want to set up your tabs before starting to type the text. I haven't used this at all in all the time I've used Word.
	DROP CAPS: Fancy ways of starting a paragraph or page of text. Kinda neat to play with, try it if you'd like.
	CHANGE CASE: This is where you can change to all lower or all upper case lettering or a mixture of both. Interesting feature, takes some practice. This is present in PowerPoint also. For example, if your slide show is typed in all CAPS, you can use this feature to put all type in to lowercase. Remember, people read better when your slides (or overheads) have mixed casing. Just like you read. All caps or all lower case letters are distracting and difficult to read.
	AUTO FORMAT: Word will automatically format your text if you would like it to. Tell it the type of document you're working with and it will "set it up" for you. Good for letters, memos, etc. FORMAT > AUTO FORMAT
	STYLE GALLERY: All kinds of ideas for formatting your document. Resumes, letters, memos, etc. Select one or two to try out.
	STYLES: More advanced word processing. See Help, "Styles" for more info.
	BACKGROUND: You can change the color of your document background to any color by selecting this. This is helpful when working with html (or web) documents. Remember, typical typed documents are placed on white paper. Adding backgrounds will require extra ink. Consider your needs and your printer.

TOOLS:	Your selections here are: Spelling & grammar (always needed), Envelopes & labels, Track changes (helpful for student corrections), Options (we'll set these in alittle while.)
	Spelling and Grammar: TOOLS > SPELLING > GO to OPTIONS OPTIONS: Here you will select the options you would like to have in use while typing your text. Recommended to CHECK MARK are: Check spelling as you type--automatically fixes your typing errors. Always suggest corrections -- good for bad spellers. Ignore words in uppercase. Ignore words with numbers. Ignore Internet and file addresses--these are always weird and trip the spell checker! OPTIONS: Grammar options should be left off unless you have a lot of time to go through and correct/check the document. WRITING STYLE: Usually left in "Standard" but you can select other options for writing style like "Technical".
	Word Count: Useful in writing abstracts which are limited to only so many words.
	AUTO SUMMARIZE: Can write an abstract or executive summary for you and place on a new page. Worth a try, will still need some editing.
	AUTOCORRECT: Selecting this option allows the program to correct your spelling as you type.
	TRACK CHANGES: This is useful when editing student papers sent to you electronically. Also, if faculty pass a document via e-mail or disk, the changes can be marked on the document. Student/others can then see the changes and make them. Good way to grade papers via e-mail.
	MERGE DOCUMENT: You can add another document to the current document you're working on. Place the cursor where you want the new information to be added, click Merge Document, select the document you want to add.
	PROTECT DOCUMENT: Add a password to track for changes.
	MAIL MERGE HELPER: Advanced word function
	ENVELOPES: This selection allows you to type in the return address and the mailing address. Select print and your envelope comes out of the printer (you, of course, need to put an envelope in the printer first!)
	LABELS: Allows you to type in the addresses for a full sheet of one address or several address. Probably an advanced Word function--good idea to ask a secretary the first time you try! :-)
	LETTER WIZARD: Never typed a letter before? Need some help on a stylish Select the Letter Wizard and let Word help you prepare a snazzy document.
	CUSTOMIZE: Allows you to customize your tool bars. For more advanced class.
	OPTIONS: Options are always fun to look at and select! Check these out too!
Complete these Options!	VIEW: These are recommended to "CHECK " Note: (Page layout options) Including the non-printing options would be like viewing "reveal codes" in Word Perfect. NOT recommended. Check These: Drawings, Object Anchors, Text Boundaries, Picture Placeholders, Animated Text, Screen Tips, Highlight. Status Bar, Vertical Ruler, Horizontal and Vertical Scroll Bar.
General Tab:	Check These: Provide feedback with animation (Sound is annoying) Recently used file list (increase to 9) Macro virus protection (just sounds good to have) Measurement units should be "inches".
Edit Tab	Check These Typing replaces selection; Drag & Drop text editing; When selecting automatically select entire word (very helpful); Use smart cut and paste; Tabs and backspace set left indent.
Print Tab	Check These Allow A4/Letter paper resizing; Background Printing; Reverse order printing.
Include with Document	Check only "Drawing Objects".
Save Tab	Check These Allow fast saves; Allow Background saves; Save auto recovery every 10 minutes.
Spelling & Grammar	See previously mentioned.
Track Changes	See previous discussion.
User Information	Should have your name and initials.
Compatibility	Recommended option for custom: Check only Use Word 6.x/95 border rules. Don't draw underline on trailing spaces.

Please note many of these preferences and options are ones I use. They may not meet your specific needs. It may take some experimentation for you to discover the specific tools and preferences you use most often.

Congratulations on completing Menu 2. Go to Menu 4 now for more fun with Microsoft Word.